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Due to maintenance work, our HR Management System might be inaccessible on
Saturday, 20 April 2024, from 6:00 to 10:00 CEST (UTC+02:00)
Project Administration Assistant
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This position will provide administrative support on project administration, finance administration and office administration. Working primarily within the Project Administration team at TRAFFIC, but also required to provide some support to other teams as required.
The salary scale for this position is £21,000 - £25,000 depending on skills and experience
• Creating, maintaining and archiving files for projects within the filing system at TRAFFIC (both hard and soft copies)
• Circulating reference materials and providing assistance in the preparation of materials for meetings and events
• Supporting the project development process within the team
• Coordinate the process and checking of timesheet analysis data and reconciling to finance reports
• Updating and maintaining the various project databases in the office.
• Support the contracting process and distributing to the relevant parties
• Providing updates to the internal communication platforms relevant to Project Administration and proposal development.
• Assisting in the preparation of project audit files, project reports and funding proposals
• Ad hoc administrative tasks as asked for by Project Administration Officers.
Finance Support Duties:
• Archiving of financial files and information
• Confirming receipt of funds sent abroad
• Raising of invoices and requests for funds
• Analysis of credit card statements
• Update supplier accounts and send out remittance advices
• Matching of POs ad invoices
Office Administrative Duties:
• Providing cover as required on answering the main office phone, dealing with post, ordering stationary and other administrative duties as required
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• Must be eligible to live and work in the UK • Proven experience working in an administrative role • Excellent organisational skills, with experience gathering, analysing and presenting accurate information • Strong computer literacy with an emphasis on using spreadsheets • Ability to multi-task and work well within a team • Be motivated, keen to learn and able to work on own initiative when required • Strong fluency in written and oral English required |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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